Health Insurance Portability & Accountability Act (HIPAA) Training Program

HR Proactive’s HIPAA Training Program is an effective tool to help your organization meet its obligation to train employees. Individuals, organizations, and agencies that meet the definition of a covered entity under HIPAA.

Our training program outlines the requirements necessary to protect the privacy and security of employees health information and the steps to take to protect their individual rights in respect to their personal health information.

Healthcare providers are required by law to protect the information they collect regarding patients’ health care. The U.S. Congress enacted the Health Insurance Portability and Accountability Act of 1996 (HIPAA), to address a variety of issues related to health care.

There are two parts to HIPAA:

  1. The first part protects health insurance coverage for employees and their families when they change or lose their jobs.
  2. The second part, known as Administrative Simplification, includes provisions for the privacy and security of health information. It requires the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. In addition, it requires unique identifiers for providers.

What is Protected Health Information (PHI) under the Act?

  • Name, address and social security number
  • Past present or future health conditions
  • How health care is provided
  • Payment history

Are you meeting your HIPAA compliance requirements and responsibilities?

  • Covered entities are required to have compliance policies and procedures.
  • Medical records must be stored in a separate location from business and personnel records.
  • Documents should be updated to comply with the security rules.
  • Employers need to comply with state privacy laws.
  • Notice must be given to all patients at their first visit regarding their rights under HIPAA, including the right to access their information and the right to complain if they feel their rights have been violated.
  • The covered entity should obtain written acknowledgement that the patient has received notice of their privacy policies.
  • It is important for covered entities and their employees to be aware of their responsibilities.
  • It is also important for patients to know their rights and responsibilities.

Why Employers provide Cyber Security Awareness Training in the Workplace for all Employees:

The Health Insurance Portability and Accountability Act (HIPAA) Security Rule mandates that covered entities implement administrative safeguards to protect electronic protected health information (ePHI), with security awareness and training specifically required to defend against anticipated threats.

Because a significant percentage of healthcare data breaches are attributable to human error-such as falling victim to phishing, using weak passwords, or improper sharing of information-comprehensive cybersecurity training is not just a best practice, but a legal necessity to ensure compliance.

Regular, role-specific training empowers employees to recognize these cyber threats, fostering a security-conscious culture that reduces risk and directly aligns workforce behavior with HIPAA’s regulatory requirements. Furthermore, conducting, updating, and documenting this training serves as critical evidence to the Department of Health and Human Services (HHS) that an organization is taking proactive steps to secure data, which can mitigate potential fines in the event of a security incident. 

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